Platform · Accounting
Stop reconciling QuickBooks with a spreadsheet.
AR, AP, GL, P&L, and reconciliation built natively for auto transport. Two-way QuickBooks Online and Xero sync. Stripe Connect for carrier payouts. DamageDesk integration for damage claims and chargebacks.
- AR aging, AP aging, and P&L in one view — no export to Excel required
- Two-way QuickBooks Online sync: invoices, payments, and carrier bills flow both ways
- Stripe Connect carrier payouts: 1-2 day settlements after delivery confirmation
- DamageDesk: damage claims create automatic chargeback workflows against the responsible carrier
- Reconciliation dashboard: every payment matched to an order record, exceptions flagged
01 · AR & Invoicing
Invoice on delivery. Get paid faster.
Prevayl generates a branded invoice the moment a load is delivered and the BOL is signed. Invoices go out automatically — or queue for your review if you prefer. AR aging tracks every open balance, days outstanding, and last payment date. No more "did accounting send the invoice?" calls between dispatch and billing.
- →Auto-invoice generation on delivery confirmation
- →Branded PDF with your logo, remit-to address, and payment terms
- →AR aging: 0-30, 31-60, 61-90, 90+ day buckets with one-click export
- →Payment recording: ACH, check, wire, credit card — all tracked
- →Late payment reminders: configurable schedule, auto-send or manual review
02 · AP & Carrier Payouts
Pay carriers the day they deliver.
Carrier payables are created automatically at delivery — pulled directly from the rate confirmation on the load record. No data entry, no manual bill matching. Stripe Connect initiates the payout directly. AP aging shows you what's owed, what's paid, and what's disputed without digging through email threads.
- →Carrier payable auto-created from rate confirmation on delivery
- →Stripe Connect: 1-2 day bank transfer to carrier, no check-writing
- →AP aging by carrier: total owed, per-load breakdown, dispute flag
- →Partial payment and split-payment support for multi-carrier loads
- →Deduction workflow: damage, fuel surcharge, or accessorial deductions with reason code required
03 · GL, P&L & Sync
Real books for your real business.
Prevayl writes to a full chart of accounts — revenue, carrier cost, gross margin, and overhead. P&L by lane, by customer, by carrier, or by time period. Two-way QuickBooks Online sync means your bookkeeper works in QB without you double-entering everything. Xero sync available for Canadian operations.
- →Chart of accounts: revenue, COGS, GM, overhead — configurable to your structure
- →P&L by lane, customer, carrier, or date range — exportable as PDF or CSV
- →QuickBooks Online 2-way sync: invoices, payments, and bills flow both ways
- →Xero sync for CAD/dual-currency Canadian operations
- →Month-end close checklist: AR reconciliation, carrier bill matching, bank reconciliation
EVERY CAPABILITY,
OUT OF THE BOX.
Auto-Invoice
Branded invoice generated on BOL signature. Auto-send or review queue.
AR Aging
0-30/31-60/61-90/90+ day buckets. One-click export for collections.
Stripe Connect AP
Carrier payouts in 1-2 days. No checks, no ACH setup per carrier.
QuickBooks Sync
Two-way QBO sync: invoices, bills, and payments. No double-entry.
Xero Sync
CAD-currency support. Two-way sync for cross-border operations.
DamageDesk Integration
Damage claims auto-create chargeback workflows against the responsible carrier.
P&L Reports
Gross margin by lane, customer, carrier, or period. Exportable.
Reconciliation
Every payment matched to an order. Unmatched exceptions flagged.
Deduction Workflow
Damage, fuel, or accessorial deductions require a reason code and create an audit trail.
Accounting Dashboard · April 2026
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